It would be useful for this funding request to have a budget range for the new work.

@kelle - done

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The Cycle 5 funding request process has been hugely successful! On the downside, that means our funds are severely oversubscribed. Even after the Finance Committee and SPOC have taken into consideration community feedback/voting and alignment with the roadmap, there are still more funding requests than we can afford in 2026.

We would like to stretch the budget as far as possible, and to fund as many activities as possible, while making sure the Project remains volunteer-driven. Hence, we would like to know if this project will still meet its deliverables if minimum your budget is reduced by 25%, 50%, or 100%. Or if there’s some other minimum, feel free to specify that instead.

As a reminder, there will be more funding for 2027 and we expect the Cycle 6 call for 2027 funding requests to begin in the Fall of 2026.

Thank you for your engagement and understanding as we continue to optimize our funding and budgeting processes and the balance of volunteer vs funded work! (@astrofrog)

The minimum budget for new funding provided in the proposal (4h/week) is already quite low as split between two people - it is an actual minimum in that it is the level at which we will be able to 'keep the lights on' but not do significant new development. Below this, we would need to drop some of our responsibilities, at least during 2026. As for the budget for already allocated hours, more than 70% has already been carried out (in part to cover unpaid invoices from the previous cycle), so it is difficult to reduce this number.

If the value for new funding does need to be reduced beyond the minimum stated, we could look into what parts of the proposed work could be dropped (but for now I was answering the question of how much we can reduce the budget and still meet deliverables)

We are pleased to let you know that this proposal will be funded at the level of $38,880 (in addition to the $58,600 allocated from Cycle 4). The Astropy community supports this work and the SPOC finds it to be well-aligned with the roadmap. While we would ideally fund this work in full, given over-subscription and budget limitations, this proposal will be funded at less than the maximum budget request. With the amount allocated, we ask that you focus your funded work to address the roadmap items listed in the request. If the amount allocated is insufficient to make any progress on the roadmap items, please let us know.

Additionally, assuming a successful and timely budget process with NASA, we are anticipating more funds to be available at some point in 2026. Once this is final, the SPOC and Finance Committee will review project progress and spending to date and evaluate the possibility of modifying budgets mid year. At that time we may be able to allocate more funding to this project.

We will follow-up with more details on how to start working on this in the near future. In addition, individualized feedback will be forthcoming.